Executive Duties & Descriptions (Essex Minor Hockey)

PrintExecutive Duties & Descriptions

President Executive Job Description

Term:

2 YEARS

Re-Election Year

2011

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings, including recording of minutes.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

4.      Must be a current board member.

5.      Position is renewable once for a total of four (4) years.

RESPONSIBILITIES

 

1.      Preside at all the meetings of the Association and Executive Committee.

2.      Act as a signing officer for the Association in all legal matters. 

3.      One of four (4) signing authorities for financial disbursements.

4.      Sit on all committees as an ex-officio member.

5.      Will be advised and consulted in all disciplinary matters.

6.      Act as the official representative of the Association.

7.      Meet with all Committee Chairpersons prior to the hockey season to establish a season plan, assure the Chairpersons have been given the necessary information pertaining to their respective committee.  Establish a schedule of committee meetings for the season.

8.      Ultimately responsible for the appointment annually of the Referee in Chief, Head Gate Keeper and Head Clock Person.

9.      Will only cast a vote in the event of a tie.

10.  Remain neutral in discussions and refrain from disclosing their opinion unless called upon to vote.

 

 

 

 

 

 

 

 

                        

1st Vice President (House League) Executive Job Description

Term:

2 YEARS

Re-Election Year

2011

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings, including recording of minutes.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

4.      Must be a current board member.

5.      Position is renewable once for a total of four (4) years.

RESPONSIBILITIES

 

1.      Perform the duties of the President in his/her absence.

2.      Responsible for the operation and organization of the House League and Local League Teams.

3.      Ensure the Association appoints Division Convenors for each division, Novice through Juvenile.

4.      Authority to enforce the rules, regulations and guidelines established by the E.M.H.A.

5.      Attend and provide reports at all regular Local League Meetings as the E.M.H.A. representative.

6.      Serve on the Coaches Selection and Development Committee.

7.      Serve on the Policy and Discipline Committee.

8.      Assist the Registrar in the rostering of all House League teams.

9.      Develop and maintain a list of board approved guidelines for all House League and Local League teams.

 

 

 

 

 

 

 

 

2nd Vice President (Representative League) Executive Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings, including recording of minutes.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Knowledge of OMHA rules and procedures.

4.      Basic computer knowledge (Internet, Microsoft Office).

5.      Must be a current board member.

6.      Position is renewable once for a total of four (4) years.

RESPONSIBILITIES

 

1.      Perform the duties of the President in the absence of both the President and the 1st Vice President.

2.      Responsible for the operation and organization of the Representative and Select Teams.

3.      Authority to enforce the rules, regulations and guidelines established by the E.M.H.A.

4.      Serve on the Coaches Selection and Development Committee.

5.      Serve on the Policy and Discipline Committee.

6.      Serve on the Tournament Committee.

7.      Assist the Registrar in the rostering of all Representative teams.

8.      Develop and maintain a list of board approved guidelines for all Representative Teams to be presented to the Executive Committee no later than the July meeting of each season.

9.      Represent the E.M.H.A. at all Ontario Minor Hockey Association (OMHA) and Representative League meetings and report back to the board with regards to these meetings.

10.  Serve as E.M.H.A. representative to local AAA Zone organization and any local Junior Hockey clubs.

11.  Appoint a board approved assistant if necessary to assist in the completion of his/her duties.

 

 

 

 

 

                       

Secretary Executive Job Description

Term:

2 YEARS

Re-Election Year

2011

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings, including recording of minutes.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

RESPONSIBILITIES

 

1.      Keep complete and accurate records of the proceedings of the Association.

2.      Act as custodian of all books, records and documents of the Association.

3.      Make all necessary arrangements for meetings of the Executive Committee, and notify the Executives and any other persons deemed necessary of the location, time, and date of the meeting.

4.      Supply all Executive members a copy of the minutes of the previous meeting 48 hours prior to the next regular meeting.

5.      Serve as a signing officer with the President in all of the Associations legal matters.

6.      Forward all approved meeting minutes to the Member Relations Director to be posted on the EMHA website.

7.      Bring a copy of the updated Constitution and Bylaws, as well as the Rules of Operations.

8.      Present to the Executives at the January regular meeting any proposed amendments to the Constitution brought forward throughout the year.

9.      Submit all correspondence and phone messages to the President, or applicable Executive.

10.  Be available to the Policy and Discipline Committee, as needed, specifically concerning instances that may require a revision or creation of policies, etc.

11.  Serve on the Election/Nomination Committee as Co-Chair or Chair.

 

 

 

 

 

 

 

                        

Director of Player Development Executive Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings, including recording of minutes.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

RESPONSIBILITIES

 

1.      Attend scheduled meetings to discuss and vote on issues that arise.  Provide reports and updates on the overall development of the program.

2.      Responsible for the overall skill development of participants in E.M.H.A.

3.      Maintain all details regarding the Select 7 Team program.

4.      Assign duties as necessary to the Timbit Convenor.

5.      Serve as Chairperson on the Player Development Committee.

6.      With the assistance of the Executive Board, appoint members annually to the Player Development Committee.  Committee with consist of a minimum of five (5) and a maximum of seven (7) members, with one member being the Player Development Assistant.

 

 

 

 

 

 

 

 

 

 

                       

Director Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Serve as convenor for one of 6 Divisions. (Novice to Juvenile) Convenor duties

include but are not limited to the completion of game sheets, the payment of

game officials, communication between coaches and executive, general

supervisory of activities, organize pre-season player evaluation and draft and to

assist with Day of Champions.

2.      Carry out any other tasks deemed necessary by the President.

3.      Position shall be a 2 year term with three(3) directors elected in odd number

years and two(2) directors elected in even number years.

 

 

 

 

 

 

 

 

 

 

 

Equipment and Asset Manager Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Responsible for the storage, maintenance and distribution of all E.M.H.A.

equipment, jerseys and kits.

2.      Authorized to purchase needed equipment upon Executive approval.

3.      Maintain an accurate inventory of all E.M.H.A. Equipment and Assets.

4.      Develop and maintain an effective storage system to assure neatness and ease

of use of all E.M.H.A. equipment.

5.      Develop and maintain a board approved Goaltender Equipment Supply

program.

6.      Work with the Town of Essex employees annually to update Banner placement

within the arena.

7.      Maintain E.M.H.A. trophies and trophy cases.

8.      Responsible for the maintenance of E.M.H.A. office equipment. E.g. Photocopier,

Telephone etc.

9.      Position shall be a 2 year term elected in even number years.

 

 

 

 

 

 

 

 

                      

Timbit Convenor (Player Development Assistant) Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Serve as convenor for the Timbit division with duties including but are not limited

to maintaining communication between coaches, Player Development Director

and Executive, general supervisory of activities, organize player evaluation.

2.      Carry out and assist with other tasks as necessary by the Player Development

Director.

3.      Serve as a member of the Player Development Committee.

4.      Position is a 2 year term elected in even years.

 

 

 

 

 

 

 

 

 

 

 

                        

Fundraising  Director Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Oversee team sponsorships, with the assistance of the Treasurer as required, as

well as any other requirements for sponsorships during the season (ex.

Tournament book ads, etc.).

2.      Oversee and establish general EMHA fundraising ideas and events, as required

and approved by the board.

3.      Hand over all monies collected to the Treasurer.

4.      Serve as Executive representative in matters concerning the Fundraising

Committee.

5.      Serve as Chairperson of the Sponsorship and Fundraising Committee.

6.      Set yearly fundraising goals with assistance of Committee, etc. and all financial

information will be reported to the Treasurer, for reporting to the Executive.

7.      With the assistance of the Executive, shall appoint members annually to the

Sponsorship and Fundraising Committee to a minimum of 5 and a maximum of 7,

preferably from the general members.

8.      Serve as a member on the Tournament Committee.

9.      Position is a 2 year term elected in even years.

 

 

 

 

 

 

 

                        

Member Relations Director Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Work to promote, grow and better the E.M.H.A. program, making the experience

more enjoyable for all members.

2.      With assistance from the executive maintain and grow the E.M.H.A. website.

3.      Communicate the Associations programs and events to the EMHA members.

(E.g. Picture Day, Raffle, Day of Champions, etc.)

4.      Keep a list of EMHA life members.

5.      Responsible for all publicity releases and EMHA advertising.

6.      Serve on the Fund-Raising and Sponsorship Committee.

7.      Carry out any other tasks deemed necessary by the President.

8.      Position shall be a 2 year term elected in even number years.

 

 

 

 

 

 

 

 

 

 

                        

Registrar Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Responsible for the registration of players and ensuring the on-line registration

system is kept up to date and fees are implemented as approved by the

Executive.

2.      Work with the Treasurer providing regular reconciliation of registration to ensure

all registration receipts are properly recorded in the Associations books.

3.      Assist the Treasurer in preparing adequate working papers for the external

auditors with respect to registration revenues.

4.      Hand over all monies collected to the Treasurer.

5.      Report monthly the current registration numbers.

6.      With the assistance of the 1st Vice President and 2nd Vice President roster all

registered players as per OMHA guidelines. 

7.      Establish and maintain a convenient registration system and schedule for all

E.M.H.A. members.

8.      Work to grow registration in E.M.H.A.

9.      Position shall be a 2 year term elected in even number years.

 

 

 

 

 

 

 

                        

Risk Management Director Job Description

Term:

2 YEARS

Re-Election Year

2011

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Serve as Chairperson of the Policy and Discipline Committee, and as a member

of the Coaches Selection and Development Committee.

2.      With the assistance of the Executive appoint members annually to the Policy and

Discipline Committee to a minimum of 5 and a maximum of 7 members two of

which will be the 1st Vice President and the 2nd Vice President.

3.      Act as the Associations Privacy Officer.

4.      Position shall be a 2 year term elected in odd number years.

 

 

 

 

 

 

 

 

 

 

 

 

                        

Ice Time Coordinator Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Responsible for the acquisition and scheduling of ice time as it relates to try-outs,

games, practices and clinics. A draft of the yearly schedule must be available for

Executive approval at the July meeting each season

2.      When Representative teams have been registered, will organize a season long

schedule for their respective leagues assuring balance of ice allotment team to

team.

3.      When House League teams have been registered, will organize a season long

schedule meeting the needs of their respective leagues assuring balance of ice

allotment team to team.

4.      Prepare individual season long calendars for each team for distribution at the

pre-season coaches meeting.

5.      Attend any league scheduling meetings to assist coaching staffs in the

scheduling of games.

6.      Update the master schedule following any scheduling meeting reallocating ice

time around scheduled team tournaments and league games assuring balance

among teams.

7.      Work closely with the 2nd Vice President during OMHA playdowns to ensure the

fulfillment of contracted games while maintaining each team’s practice schedule.

8.      Assist the 1st Vice President and 2nd Vice President in an advisory capacity as

needed.

9.      Responsible for the daily maintenance and communication of official schedules

with all convenors, teams, the head gate keeper, head clock person, referee

association and referee in chief.

10.  Ensure a schedule of games and practices is posted at the Essex Arena for

Officials and other personnel a minimum of one week in advance.

11.  Provide a monthly report to the Executive on ice usage as well as an annual

report to be presented at the Annual General Meeting.

12.  Position shall be a 2 year term elected in even number years.

 

                        

Treasurer Job Description

Term:

2 YEARS

Re-Election Year

2013

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

4.      Must provide proof to Executive of accounting knowledge and/or experience.

 

 

RESPONSIBILITIES

 

1.      Keep an accurate record of all monies received and disbursed, deposit all

monies in the bank, invest surplus funds and ensure all disbursements are made

by cheque.

2.      Present at each Annual General Meeting a report of the year’s operation.

3.      Arrange for an annual Audit of the Associations operation and be the primary

liaison with external auditors to ensure the annual audit is performed in an

efficient and timely manner.

4.      Have an up to date financial report at each Executive meeting.

5.      Advise the Executive on all financial matters and shall make recommendations

for actions to maintain the internal control, financial stability and strength of the

Association.

6.      Responsible to oversee the disbursement of all payments.

7.      Act as one of four signing authorities for financial disbursements.

8.      The yearend shall be April 30th, annually.

9.      Responsible for the payment of clock-persons and referees for House League on

a weekly basis or as otherwise required.

10.  Responsible for the review and reconciliation of Rep. Teams gate-keeping and

payment of clock-persons and referees to ensure adequate performance by head

gatekeeper.

11.  Responsible for the oversight of all Rep.Teams financial positions to ensure and

promote adequate team financial processes and reporting by the manager,

review of semi-annual travel team financial statements as submitted by each

team manager, and acts as primary liaison for team managers from a financial

perspective.

12.  Responsible for financial reports as related to both the Tournament Committee

and the Fundraising Committee.

13.  Position shall be a 2 year term elected in odd number years.

 


Director of Coach Development Job Description

Term:

2 YEARS

Re-Election Year

2012

Type:

ELECTED

 

KNOWLEDGE / EXPERIENCE REQUIREMENTS

 

1.      Knowledge of general meeting proceedings.

2.      Roberts Rules of Order, EMHA Constitution & Bylaws, and EMHA Rules of Operations.

3.      Basic computer knowledge (Internet, Microsoft Office).

 

RESPONSIBILITIES

 

1.      Responsible for the overall development of coaches in EMHA.

2.      Serve as Chairperson of the Coaches Selection and Development Committee.

3.      With the assistance of the Executive, appoint members annually to the Coaches Selection and Development Committee to a minimum of 5 and a maximum of 7

members, two of which will be the 1st Vice President and 2nd Vice President.

4.      Position shall be a 2 year term elected in even number years.

 

 

 

 

 

 

 

Category Sites
League Sites
Other Team Sites
View AllOur Sponsors
  • Hailcraft Inc.
  • SX Video
  • atoMc
    
Manage Subscriptions
Signup to receive email or text messages for the teams you want to follow.
Printed from essexhockey.ca on Tuesday, November 13, 2018 at 2:46 AM